From Purchase Order PDF to Tested ERP CSV Import
A 4-step journey governed by a clear principle: technology extracts and proposes, the operator verifies and resolves exceptions, an authorized person approves, and your ERP imports clean data.
Document Ingestion and Initial Verification
The operator uploads the order (PDF or image) or forwards it directly to the dedicated inbound email. The document is stored securely and cryptographically verified.
Displaying the Proposed Draft Beside the Original Document
Extracted data (order number, buyer, date, addresses, product lines) is displayed beside the PDF with an explicit unverified label.
Matching Item Codes & Calculating Packaging Units
The validation engine checks the draft against your master catalog and flags operational exceptions.
Formal Approval & Downloading the Tested File
An authorized user checks the final state, approves the locked version, and downloads the agreed import file.
Operational Comparison: Manual Entry vs. Assisted Verification
The practical differences between manual order entry and the assisted verification workflow:
| Operational Metric | Manual Keyboard Entry | Automated Import Without Verification | VELDOX Assisted Verification |
|---|---|---|---|
| Entry Method | Manual line-by-line typing into management screens. | Direct data import without human validation. | Side-by-side verification directly beside the original PDF. |
| Packaging Math | Mental math or paper notes; risk of wrong shipment. | Raw quantity copied without unit conversion. | Automated box-to-piece calculation based on catalog rules. |
| Customer Item Codes | Manual search through spreadsheets or asking colleagues. | Fails if customer description is not identical. | Automatic matching to internal SKU using saved rules. |
| Accountability & Audit Trail | Orders edited directly in management screens without revision history. | No complete log of intermediate changes. | Complete audit trail with author, date, and timestamp. |
| System Safety | Typing mistakes flow directly into warehouse fulfillment. | Risk of unverified records entering the database. | Tested CSV files formatted for your system's standard import. |